Como engadir e usar OneNote en Microsoft Teams

Microsoft Teams é unha ferramenta de colaboración única , que ofrece ás organizacións e aos empregados interactuar entre eles mediante audio/vídeo e permítelles compartir contido en tempo real para que o seu fluxo de traballo siga sendo eficiente. Unha característica destacada do arsenal de Teams é a súa integración con outros produtos de Microsoft como PowerPoint, Planner e outros, que foi un factor distintivo para aqueles que están a decidir pola ferramenta de colaboración adecuada.

Entre os produtos cos que se integra Microsoft Teams está OneNote, que pode ser útil para permitir que os compañeiros colaboren en ideas e compartan con outras persoas nunha organización. Nesta publicación, axudarémosche a aprender o que é OneNote, como podes usalo dentro de Microsoft Teams, o diferente que é de usar o mesmo dentro de Teams para a educación e algo máis. Imos comezar.

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Contidos

• Que é Microsoft OneNote?
• Podes usar OneNote dentro de Microsoft Teams?
• Como engadir OneNote en Microsoft Teams
  • Método 1: a través da pestana Aplicacións
  • Método 2: a través dunha canle en Microsoft Teams
• Como usar OneNote en Microsoft Teams
  • Cambia o nome dunha pestana do caderno de OneNote
  • Cambia o nome dun ficheiro de OneNote
  • Use OneNote externamente
  • Edita OneNote en Microsoft Teams
  • Elimina un caderno de OneNote dunha canle de Teams
  • Elimina un ficheiro de caderno de OneNote de Teams
  • Desinstale OneNote de Teams
• Usando OneNote en Microsoft Teams for Education
  • Usando OneNote Staff Notebook
  • Usando OneNote Class Notebook
  • Configurando o Caderno de clase desde outros cadernos
• OneNote en Microsoft Teams: preguntas frecuentes
  • Podes usar Microsoft Teams ou as súas aplicacións dentro de OneNote?
  • Podes editar un ficheiro de OneNote desde Teams?
  • Hai algunha maneira de configurar OneNote para mostrar pestanas e seccións de forma predeterminada?
  • Poden os educadores notificar aos estudantes despois de que se distribúa unha páxina?
  • Podes engadir unha nova páxina de OneNote nas tarefas de Teams?

Que é Microsoft OneNote?

OneNote é a versión de Microsoft dun caderno físico onde podes anotar punteiros e organizar os teus garabatos en formato dixital para acceder en todos os dispositivos que usamos no noso día a día. Do mesmo xeito que un bloc de notas antigo normal, OneNote permíteche levar unha colección de notas, teclealas/escribilas a man en diferentes seccións.

Non obstante, o servizo inclúe a posibilidade de engadir contido externo como unha imaxe, audio, vídeo ou un documento para cubrir as túas ideas dun xeito mellor e para referilos a outros. Podes sincronizar as túas notas en varios dispositivos para poder acceder a elas desde calquera lugar e en calquera momento e para facilitar a túa busca nelas, OneNote ofrece etiquetas que se poden buscar.

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Podes usar OneNote dentro de Microsoft Teams?

Si. Microsoft ofrece interoperabilidade entre os seus servizos Teams e OneNote. Isto significa que non tes que seguir cambiando entre ambas as aplicacións para usalas unha con outra. A empresa permítelle combinar o poder de OneNote e Teams para que poida escribir os actos dunha reunión e compartir contido investigado, incluíndo notas, listas e debuxos.

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Como engadir OneNote en Microsoft Teams

Antes de comezar a usar OneNote en Microsoft Teams, terás que engadilo ao servizo de colaboración. Podes facelo usando calquera dos dous métodos que se indican a continuación.

Método 1: a través da pestana Aplicacións

Cando abras o cliente de escritorio de Microsoft Teams no teu ordenador, verás unha pestana Aplicacións na barra lateral esquerda. Para engadir OneNote a un equipo ou chatear en Microsoft Teams, terás que facer clic nesta pestana "Aplicacións" e seleccionar a aplicación "OneNote" na lista de opcións. Se non podes localizar OneNote, búscao usando a caixa de busca na parte superior esquerda da xanela.

Cando selecciones OneNote das aplicacións, aparecerá unha nova ventá secundaria que che pedirá que engadas a función dentro de Teams. Fai clic na frecha cara abaixo xunto ao botón "Engadir" e selecciona calquera destas dúas opcións: "Engadir a un equipo" ou "Engadir a un chat". O seguinte paso é seleccionar un equipo ou chat ao que queres engadir OneNote e despois diso, tes que facer clic no botón Configurar unha pestana na parte inferior dereita da pantalla.

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Na seguinte pantalla, debes seleccionar o caderno de OneNote que queres engadir como nova pestana dentro de Teams. Podes crear un novo caderno de notas para o equipo en particular ou chatear ou engadir un caderno existente navegando pola túa colección ou pegando unha ligazón de OneNote. Despois de engadir un caderno a Teams, fai clic no botón "Gardar" na parte inferior e este caderno engadirase dentro de Microsoft Teams.

Unha vez que o fagas, todos os membros do equipo ou do chat poderán ver o caderno como unha nova pestana.

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Método 2: a través dunha canle en Microsoft Teams

Tamén pode engadir OneNote directamente desde unha canle en Microsoft Teams. Para facelo, vai á canle á que queres engadir un caderno de OneNote, fai clic na pestana " Engadir unha pestana " na parte superior da canle e selecciona "OneNote".

O seguinte paso é seleccionar un caderno para engadir á canle, o que podes facer seleccionando entre as tres opcións que se indican a continuación e seguindo as instrucións pertinentes para cada unha delas.

• Crear un novo caderno : selecciona esta opción se queres comezar o teu traballo desde cero. Para continuar con esta opción, terá que engadir un nome de Notebook e, a continuación, premer no botón "Gardar".
• Explorar cadernos : para engadir un caderno existente desde OneNote, pode facer clic en Explorar cadernos, escoller un da súa biblioteca e, a continuación, facer clic en "Gardar".
• Pega unha ligazón de OneNote : ademais da opción anterior, tamén podes engadir os teus cadernos existentes a Teams mediante unha ligazón ao teu caderno de OneNote. Seleccione "Pegar unha ligazón OneNote", mencione o enderezo da ligazón e, a continuación, prema en "Gardar" para completar o proceso.

Unha vez que engadas a pestana OneNote, todos os usuarios da canle poderán ver o caderno como unha pestana na parte superior.

Relacionado: Como evitar que os membros se engadan automaticamente nun equipo en Microsoft Teams

Como usar OneNote en Microsoft Teams

Agora que engadiches OneNote dentro de Teams, podes comezar a usalos desde a pantalla dun equipo ou da canle.

Cambia o nome dunha pestana do caderno de OneNote

Podes cambiar o nome dunha pestana do caderno de OneNote premendo na icona de frecha adxacente ao nome do caderno e seleccionando a opción "Cambiar nome". Introduza o novo nome que desexa engadir dentro da caixa de texto cando se lle solicite e prema no botón "Gardar" para confirmar os cambios.

Cambia o nome dun ficheiro de OneNote

Besides renaming a OneNote tab, you can also change the actual OneNote file name. You can do so by clicking on the ‘Files’ tab at the top of the team or chat, selecting the notebook file, and hitting the ‘Rename’ button. When a dialog box appears, enter a new name for the OneNote file and click on the ‘Save’ button to reflect the new file name.

Related: How to uninstall Microsoft Teams

Use OneNote externally

You can access all of your notes from Teams but also directly open the note on OneNote using the Teams app. To do this, go to the team or channel linked to a OneNote notebook, select the OneNote tab at the top.

When your notebook opens, click on the ‘Open in OneNote’ tab adjacent to the ‘View’ tab at the top and select either of the two options: ‘Open in OneNote’ or ‘Open in OneNote Online’. The former opens the notebook inside the OneNote app on your computer while the latter opens the notebook on OneNote on the web.

Edit OneNote in Microsoft Teams

OneNote notebooks imported to Microsoft Teams are only available to users in read-only format when using it directly on Teams. As replied to this user’s query, Microsoft doesn’t let you make major changes to OneNote files directly within the Microsoft Teams desktop client.

Therefore, the only way to edit notes created on OneNote when using Teams is opening the file externally as mentioned in the section above. Using this method, you can either open a notebook on the OneNote desktop app or OneNote on the web.

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Remove a OneNote notebook from a Teams channel

If you no longer wish to have a OneNote notebook inside Teams, you can proceed to remove it from the list of tabs at the top without deleting it. This way, even after removing the OneNote tab, you can access the file or add it back at a later time.

To remove a OneNote notebook from Teams, go to the team or channel with the OneNote tab installed. Inside the next screen, click on the down-arrow adjacent to the OneNote tab, and hit the ‘Remove’ option. Confirm the changes by clicking on ‘Remove’ again when prompted.

Delete a OneNote notebook file from Teams

As mentioned above, you can remove the OneNote tab from a team or channel but you can also delete a notebook file if you no longer wish to access it. To delete a OneNote notebook file from Microsoft Teams, head over to the chat where the notebook was uploaded and select the ‘Files’ tab from the top toolbar.

In this screen, you will be shown a list of files shared inside the team. Select the OneNote file from the list and click on the ‘Delete’ at the top. This will remove the notebook file not just from the Teams tab but also from the shared library of files.

Uninstall OneNote from Teams

When you decide to not use OneNote on Microsoft Teams anymore, you can uninstall the app from the collaboration service. To do so, click on the Teams tab from the left sidebar, right-click on the team inside which OneNote is installed, and select the ‘Manage team’ from the popup menu.

Inside the team page, select the ‘Apps’ tab at the top and you will be able to notice the OneNote app available for the selected team. To uninstall the app, click on the trash icon adjacent to OneNote, and confirm the changes.

OneNote will now be deleted from the selected team/chat inside Microsoft Teams. However, uninstalling the app doesn’t necessarily delete the OneNote content that was shared within the team.

Using OneNote in Microsoft Teams for Education

Things are a little different if you wish to use OneNote inside Microsoft Teams for Education as users are forced to use OneNote’s Class Notebook feature. Although the setting up process is vaguely identical, you will now have the ability to manage the Staff Notebook, Class Notebook, and learn to set up each one of them.

Using OneNote Staff Notebook

OneNote offers a private space called Staff Notebook that’s available only to be accessed by the staff leader and staff members. This digital notebook can be used to update lesson plans, classroom observations, and evaluations of students, school planning, and more but it will only be available for staff members for organizing and collaboration purposes.

You can start setting up the Staff Notebook in Teams by navigating to a class and then clicking on the ‘General’ channel at the top. You will now be able to see the ‘Staff Notebook’ tab alongside other tabs like Posts, Files, and Edit. You can edit and add pages through the expandable menu on the left side of the Staff Notebook.

To use a Staff Notebook in a channel, select a channel inside a class team and then click on the ‘Notes’ tab. The notes present in this tab can be used by all staff members present within the channel. You can expand the Staff Notebook to fullscreen by clicking on the Expansion icon (indicated by a diagonal, double-sided arrow).

You can further control different aspects of your Staff Notebook like editing notebook sections, copying a link to the notebook, locking, and creating a leader-only section group inside Microsoft Teams. To do this, you will have to head over to your notebook in Teams, click on the ‘Staff Notebook’ tab, and then select the ‘Manage Notebooks’ option.

Additionally, you can launch your Staff Notebook directly inside OneNote which will get you more features like adding and removing members using the Staff Notebook Wizard online tool. To launch the Staff Notebook on OneNote from Microsoft Teams, you will have to select the notebook and click on the ‘Open in OneNote’ option at the top.

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Using OneNote Class Notebook

OneNote also lets you create a Class Notebook inside Microsoft Teams as a shared space between the teacher and each of the students so that teachers can access the notebooks of every student in their class and students can only view their own notebooks. You can access the Class Notebook by heading over to your classroom, clicking on the ‘General’ channel, and then selecting the ‘Class Notebook’ tab at the top.

In case you haven’t created a Class Notebook yet, you will be taken to the setup steps when visiting the Class Notebook tab for the very first time. You can then select the ‘Blank Notebook’ option to create a new notebook.

To use a Class Notebook inside a channel on Teams, head over to the class team, select a channel, and then click on the ‘Notes’ tab at the top. OneNote creates a new section inside Class Notebook’s Collaboration Space every time someone creates a new channel in a class team. The Classroom Notebook tab can also be expanded to fullscreen view by clicking on the Expand tab.

Teams also lets you make changes to your Class Notebook like editing sections, copying links, getting a teacher-only section, or locking the notebook. You can access these controls by opening your Classroom notebook, and then going to Class Notebook tab > Manage Notebooks.

Setting up Class Notebook from other notebooks

Besides starting from scratch, you can import existing notebook to your team on Microsoft Teams. This can be helpful if you wish to re-use lessons or if you have already been using Class Notebooks on OneNote.

To set up a OneNote Class Notebook from an existing notebook, open Microsoft Teams and head over to your team > General channel > Class Notebook. When setting up for the first time, select the ‘From existing notebook content’ option from under the ‘Set up a OneNote Class Notebook’ option.

Select the section groups that you want to include inside the Class Notebook. After that, click on ‘Next’ and then select the ‘+ Add content’ option under the ‘Content Library’ section. You will now be shown a list of existing class notebooks from OneNote. From this list, select a notebook copy sections from and then click on the ‘Next’ button.

Now you will be asked to select the notebook sections that you want to copy and after that, click on ‘Done’. If you have multiple notebooks to copy sections from, then you will have to repeat this step. You can follow the same steps from above to copy content to your Teacher-Only Section.

Follow the on-screen instructions and then click on the ‘Create’ button to import existing content into your Class Notebook.

Related: How to schedule a Microsoft Teams meeting

OneNote in Microsoft Teams: FAQ

If you still have doubts regarding using OneNote inside Microsoft Teams, the following frequently asked questions and resolutions should help you out. In case you have a query regarding a problem that you’re facing with it, make sure that you hit us in the comments below.

Can you use Microsoft Teams or its apps inside OneNote?

Now that you can access your OneNote notebooks inside Teams, you might be thinking if you can use Teams from within the OneNote app as queried by this Reddit user. But as has been replied by other users, it’s clear that there’s no way you can use Microsoft Teams inside OneNote.

That is because, when a channel accessed OneNote in Teams, it creates its own section on OneNote. The same thing doesn’t work the other way around.

Can you edit a OneNote file from within Teams?

No. As has been explained in its Community answers page, you cannot edit OneNote files that are shared inside Teams, even if you have access to it. This is because the OneNote app inside Microsoft Teams treats its files as read-only, and to edit a notebook, you will have to use the OneNote desktop app or OneNote on the web.

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Is there a way to set OneNote to display tabs and sections by default?

When you open a OneNote notebook, it shows all the contents from a single page, and to see sections inside other tabs, you will have to click on them. At the moment, there’s no way to view all the tabs and sections at once for ease of access but as per this Reddit post, you can view more information and OneNote notebooks of all your team members in a better way by opening the Teams desktop app.

Can educators notify students after a page is distributed?

Yes. As part of a recent update to OneNote and Class Notebooks, Microsoft has announced that it’s updating the Class Notebook bot to allow educators to send notifications to students every time a Notebook is distributed. The ability to enable notifying students should be available in the Class Notebook Toolbar inside OneNote on Windows 10, iPad, Web, and Mac.

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Can you add a new OneNote page in Teams Assignments?

Si, Microsoft tamén confirmou que Teams Assignments agora admite a posibilidade de crear unha nova páxina de OneNote desde o diálogo "Novo ficheiro" de Asignacións. Este diálogo tamén incluirá os medios para o diálogo "Novo ficheiro" de Asignacións, así como nun futuro próximo, de forma similar a como pode engadir un documento de Word, Excel ou Powerpoint dentro de Teams.